Terms & Conditions

The following terms and conditions apply to services provided by Airport VIP Greeting as part of your booking. These booking conditions apply to you and to all persons named in your booking.


All prices quoted are inclusive of TR VAT

Service Duration

TR service duration’s are based on a maximum service period of 3 hours before the flights scheduled time of departure (TR departure services) and 2 hours after the flights scheduled time of  (TR arrival services) cover for the greeter

Service duration’s and additional hours charges for meet and assist services outside of the TR vary, please refer to the individual airport service description.

If the flight arrives earlier than expected is cancelled or is delayed, then we will only endeavor to provide cover where resources are available, additional charges may apply.

Booking Notice

The minimum booking time is 36 hours prior to the service being delivered i.e. the date of travel (TR based Services only). Any reservations made within 36 hours of flight arrival / departure time are subject to a late booking fee.

Amendment Fee

Any amendments to the booking, made by the customer, more than 36 hours prior to the actual service time will be free of charge. Any reservations cancelled or amended, both for the TR within 36 hours of flight arrival / departure service start time are non refundable.

Public Holidays

There is a 20% surcharge associated with any services booked for on a TR bank holiday (TR services only).  Public holiday surcharges outside of the TR vary, and will be advised at the time of enquiry.

Cancellations and Refunds

With any cancellations made within 36 hours of travel time, 100% of the customer’s payment is lost and no refund is due. For cancellations between 36 hours and 7 days of travel time, 50% of the customer’s payment is lost and a refund of 50% is therefore due. For any cancellation greater than 7 days from time of travel, this can be covered without any penalty and therefore 100% of the customer’s payment can be refunded.  Any refunds due, will be paid within 7 working days. Airport VIP Greeting are not responsible for delays outside of our control including flight delays or diverts, check in, immigration and baggage reclaim disruption.

Liability for Sum Charged

Airport VIP Greeting’s total liability shall not exceed the total sum paid by the customer, that we have charged for the booking.

Payment Completion

Customer’s will be required to make payment to Airport VIP Greeting via a supplied secure payment link, when notified of their booking confirmation.  It is the customer’s responsibility to complete payment within 24 hours of receiving this link.  If the payment is not made within this time the booking will be cancelled and availability can no longer be guaranteed.

Credit Card Charges

We do not charge any credit card fees.  

Charges for Children

Children under the age of 2 years at time of travel will be free. Children above 2 years will be charged at full adult rate.

Flight Information

It is the customer’s responsibility to provide the correct information at the time of booking covering such data as flight number, arrival or departure time and dates.

Phone Contact

It is the customer’s responsibility to have their given mobile phone, relating to the phone number provided at the time of booking, charged and operating, as this will provide the coordination between the customer and the greeter.

Late Arrival at Airport

Airport VIP Greeting does not take responsibility for passengers arriving late at the airport which results in a customer not being able to check in and the subsequent inability to deliver the planned service.  When using any of Airport VIP Greeting departure services you, as the customer, will be provided with an allocated time slot for meeting a concierge agent at the relevant airport.  If you get delayed on your way to the airport you must contact us, using the number we will have provided on the booking confirmation, as soon as possible.  Airport VIP Greeting reserve the right to cancel the service you have booked with us if you not arrive within the time slot or you do not show up at the airport.  In either instance Airport VIP Greeting will not be liable to issue a refund.

Travel Documentation

It is the customer’s responsibility to ensure they have all the correct travel documentation such as passports and visas if applicable. Airport VIP Greeting will not be responsible for delays or any denied access resulting from insufficient or out of date documentation.

Priority check in/ boarding

Airport VIP Greeting greeters will assist with check in and boarding formalities using the quickest option available, and based on the customers ticketed class of travel. Airport VIP Greeting cannot guarantee priority at check in or during the boarding process. Using an airlines priority check in lane or priority boarding will depend on the class of ticket the customer has, for the airline carrier they are travelling with, or if they have purchased a product related to these services directly from the carrier. In this instance, it is the customers’ responsibility to produce the relevant documentation at the time of check in.


Greeters cannot arrange or provide upgrades for passengers – this would need direct discussion between the passenger and the airline or its handling agent.

Airside Access and Security Fast track Lane Operating Hours

These are subject to each airport’s individual operational restrictions.  Airport VIP Greeting cannot guarantee availability of the fast track lane at any airports, or that the queue time for the fast track lane will be less than the standard security lanes.


Airport VIP Greeting Greeters are not insured to carry passenger baggage, including cabin baggage. Security requirements require that all customers keep their hand luggage with them at all times especially through security checksPublic baggage trolleys will be provided when and where available. If there is a charge for this trolley, it will be included as part of the overall total cost already paid for. A porter may be available at some airports, where they operate, but any associated charges would be charged as an additional service.

Use of the executive lounge

Please note that Airport VIP Greeting do not provide lounge services directly but through our third-party suppliers. The terms and conditions of each respective supplier will apply to your use of the lounge.  The Customer shall ensure that he/she is always abiding by the Terms of Entry for the specific lounge included as part of their Airport VIP Greeting booking.  These include, but are not limited to those set out below:

The customer shall ensure that he/she is always appropriately dressed and shall behave in an appropriate manner.  All lounge facilities have a smart-casual dress code and the operator reserves the right to refuse entry based on non-suitable attire.   Certain items of clothing are prohibited in all lounges, such as (but not limited to); vest tops for men, Football / Rugby Team Shirts, Sports Tracksuits, Clothing with offensive slogans or motifs, baseball caps, tour shirts, or fancy dress. Customers can wear comfortable items not typically associated with ‘Smart-Casual’ such as; smart shorts (chino / cargo shorts), sandals, smart trainers, non-sport fashion tracksuits, hooded tops, smart jeans and smart t-shirts for example. The Customer shall ensure that they are, always, appropriately dressed.

Not all Lounge Facilities accept children, where children are permitted access to the Lounge Facilities, they must be accompanied by a customer over the age of eighteen years always.

The lounge staff reserve the right to refuse entry to, or remove from the lounge, any person who is drunk and/or who’s behavior falls below a standard deemed reasonable by the lounge staff.  The customer will comply with any specific requests relating to lounge or Airport safety and security.

Boarding the Aircraft

Airport VIP Greeting cannot go on board the aircraft itself, to assist a customer, on either an arrival or departure service, even if this is requested by the customer.

Gate Changes

It is the relevant airport company who is responsible for the gates and stands allocated for flights. For an arrival service, If the gate changes at very short notice the greeter assigned will get to the new gate as soon as possible but please use the mobile number given, to reach them if they are not at the gate when you arrive.


We naturally will be ensuring the service is delivered as expected – if you wish to make a compliant or suggestion, regarding our services, you should write to us as soon as possible (in any event not later than thirty (30) days of the service taking place) via email please to info@airportvipgreeting.com

Products and Services provided by third parties

Airport VIP Greeting may provide services through a third-party service provider (e.g. porterage, chauffeur or personal baggage labelling). In such circumstances, Airport VIP Greeting will act on an agency basis and will not accept any liability for any products and services provided by a third-party company.

Changes to these Terms and Conditions

Airport VIP Greeting reserves the right to modify these terms and conditions at any time, without notice, at its discretion within reason.

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